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The Scribe sits next to each judge and writes the judge's comments and numerical scores given for each movement onto the test sheet. This is done as the rider is performing their test. It is very important that the Scribe be able to focus, keep up with the movements of the test, and write legibly and quickly for long periods of time. It is also the responsibility of the Scribe to review the test to make sure all required areas are filled in and any necessary signatures are applied before giving the test sheets to the Tests Runner. This position requires sitting and writing.
Warmup Ring Steward
The Warmup Ring Steward is responsible for checking in each rider as they enter the warmup ring. While the riders are responsible for making it to their test on time, the Warmup Ring Steward may offer courtesy reminders as to the number of minutes before a rider's test. The Warmup Ring Steward will also notify riders if there has been a scratch, in which case that rider may enter the test arena early, as well as whether an arena is delayed to the point that it will affect ride times. This person is in radio communication with Ring Stewards, the show office, the Announcer and Bit Checkers regarding scratches and other information necessary to allow for smoothness and adherence to the given schedule. For conformity and ease of understanding in announcing changes via radio, information is to be given in this order: Arena Name, Time of Test, Rider Name. Example: "I have a scratch for you in Arena 2 at 8:15, Shirley Rider." This person also will be made aware of some important USEF rules on whips and spurs, what is allowed in the warm up arena, and will inform the Technical Delegate if a question arises. This position requires a person to stand and sit.
The Ring Steward is responsible for making sure the correct rider enters the necessary competition arena at the specified ride time. This person is in radio communication with the Warmup Steward, the show office, the Announcer and the Bit Checker regarding scratches and other information necessary to allow for smoothness and adherence to the given schedule. For conformity and ease of understanding in announcing changes via radio, information is to be given in this order: Arena Name, Time of Test, Rider Name. Example: "I have a scratch for you in Arena 2 at 8:15, Shirley Rider." This position requires a person to stand and sit.
The Bit Checker's function is to check the bit(s) and overall condition of a rider's horse after they have completed their test. The primary purpose is to make sure no rider is using an illegal mouthpiece on the horse, and that the rider is using a legal whip and spur. In addition, they must check that the horse does not have whip marks or bloodied sides caused by excessive spurring, and that no other signs of abuse are present, such as a sharp bit or a bloody mouth. The Bit Checker is provided with a fresh set of gloves for each horse checked. Information is provided by USEF Technical Delegate on what is and is not legal, and any discrepancies or difficulties are reported to the Technical Delegate. This position requires a person to sit, stand, and to be comfortable with physically manipulating a horse's mouth, checking their sides, and overall condition.
The Tests Runner is responsible for collecting test sheets from the Scribe and taking them to the office for scoring as soon as possible after a test is finished by the Judge. The Test Runner may not look at or review the tests. The Test Runner must never enter or interrupt the Judge or Scribe while a test is in process. The best time to enter for collection of test sheets is when the horse in the arena finishes the final salute and is leaving the arena. This position requires physical activity (usually walking) for long periods of time.
The Scoring Runner is responsible for collecting the Scored Tests and Place Sheets from the show office as soon as they are available. The Scoring Runner delivers the Scored Tests to the Awards Table and tacks up the Place Sheets to the results board for viewing. This person also relieves the Tests Runner and Awards Table volunteers when necessary. The position requires physical activity (usually walking) for long periods of time.
The Awards Booth volunteer is responsible for handing out Scored Tests and ribbons to all competitors and collecting the signature of any individual picking them up. They also hand out prizes as allocated by the Show Manager. They may also participate in handing out ribbons and sashes in the honor rounds. This position requires sitting for long periods of time.
Set-up and Tear down volunteers work closely with the Grounds Manager. In the several days before show day these volunteers assist in setting up dressage arenas, putting up stall cards, erecting CDS San Diego tents, and putting up sponsor banners. At the end of the show this process is reversed. This position requires standing, walking and kneeling.